Montgomery Township, Pennsylvania

Welcome to our township!

11-12-2018 - Board of Supervisors Minutes

MINUTES OF MEETING

MONTGOMERY TOWNSHIP BOARD OF SUPERVISORS

November 12, 2018

 

            At 7:00 p.m. Chairman Candyce Fluehr Chimera called to order the executive session.  In attendance were Supervisors Tanya C. Bamford, Jeffrey W. McDonnell and Matthew W. Quigg. Vice-Chairman Michael J. Fox was absent. Also in attendance were Township Manager Lawrence J. Gregan and Township Solicitor Frank Bartle, Esquire.

            Chairman Candyce Fluehr Chimera called the action meeting to order at 8:11 p.m.  In attendance were Supervisors Tanya C. Bamford, Jeffrey W. McDonnell and Matthew W. Quigg. Vice-Chairman Michael J. Fox was absent. Also in attendance were Township Manager Lawrence J. Gregan, Township Solicitor Frank Bartle, Esquire, Police Chief J. Scott Bendig, Director of Fire Services Richard Lesniak, Director of Administration and Human Resources Ann Shade, Finance Director Ami Tarburton, Assistant to the Township Manager Stacy Crandell, Director of Public Works Kevin Costello, Director of Community and Recreation Center Floyd Shaffer, and Director of Information Technology Richard Grier.

            Following the Pledge of Allegiance, Chairman Candyce Fluehr Chimera, on behalf of the Board of Supervisors, on this Veteran’s Day, expressed appreciation for Veterans who have served or are currently serving our country, for their sacrifices, time away from their families and for their service to our country.  Chairman Candyce Fluehr Chimera called for public comment from the audience.   

            William Kane, 243 Twining Road, addressed the Board about his recent zoning hearing board case regarding the fencing and trellis at his residence.  He stated that he has been to the previous two board meetings to ask the Township to not appeal the Zoning Hearing Board decision and asked if the Board was going to make a decision tonight at the meeting.  Frank Bartle Esq., Township Solicitor, explained that the Zoning Hearing Board has 45 Days following the Hearing to render a written decision, then the Board of Supervisors has 30 days within when to decide on whether or not to appeal.  At this time, the Board has not received the written decision.  Mr. Kane opined that his fence and trellis does not create any obstructed views and does not have any adverse effect to public health, safety, or welfare of any residents or visitors to the Township and asked again that the Township not appeal the Zoning Hearing Board Decision. 

            Solicitor Frank Bartle, Esquire announced that the Board had met in an executive session at 7:00 p.m. this evening to discuss the Cutler Development, which is a matter of potential ligation, two personnel matters, which involved union matters and an additional personnel issue involving the reappointment of board and commission members.   Mr. Bartle stated that these matters are legitimate subjects of executive session pursuant to Pennsylvania’s Sunshine Law.

            Chairman Candyce Fluehr Chimera made a motion to approve the minutes of the October 22, 2018 Board of Supervisors meeting, and Supervisor Tanya C. Bamford seconded the motion.  The minutes of the meeting were unanimously approved.

            Director of Community and Recreation Center Floyd Shaffer recognized all of volunteers and organizations that made the 18th Annual Autumn Festival held on Saturday, October 6, 2018 a huge success.  The following entities and sponsors provided support for the event:

Autumn Festival Committee

Employees of Montgomery Township and their families

Environmental Advisory Committee

Park and Recreation Board

Montgomery Township Public Works Department

Senior Volunteer Committee

Volunteer Medical Service Corps of Lansdale (VMSC)

Fire Department of Montgomery Township Volunteers

Montgomery Township Police Department

Montgomery Township Baseball/Softball Association

North Penn High School Junior ROTC

North Penn High School Key Club

Montgomery County Public Library – Bookmobile

Keystone Fellowship Church

Calvary Church

Penn Manufacturing Industries (PMI)

FirstGroup Transportation

Wegmans

Clemens Food Group

Herr’s Snacks

 

  

 

 

Community Sponsors are as follows:

Harvest Sponsors:

The Goldenberg Group

Calvary Church

FirstGroup Transportation

 

Pumpkin Sponsors:

Mid Atlantic Packaging, Inc.

Dischell, Bartle & Dooley, PC

Fulton Bank

Delaware Valley Dance Academy

PECO

 

Scarecrow Sponsors:

Gilmore & Associates

Patient First

Doylestown Health

Boucher & James, Inc.

Traffic Planning & Design

Bharatiya Temple

 

Fail Foliage Sponsors:

Volpe Enterprises

The Peterman Group

Syrena Collision Center

Sal’s Nursery & Landscaping

F. Ambrose Moving, Inc.

 

 

Resolution #1 made by Supervisor Tanya C. Bamford, seconded by Supervisor Matthew W. Quigg and adopted unanimously, acknowledged the volunteers and workers for their diligent contributions toward the success of the Autumn Festival held on October 6, 2018. 

Director of Public Works Kevin Costello reported that each year funds are budgeted for performance of “extra” curb and sidewalk replacement work throughout the Township, which is in addition to the work being performed on roads scheduled to be resurfaced in 2019. The criteria for this “extra” work is based on the Public Works Department’s inspection to identify curbs and sidewalks that have the potential of tripping hazards or have significant deterioration.

 

This work will be performed under the Township’s current contract with Ettore Ventresca and Sons, Inc. based on the unit prices submitted with their bid last February. Gilmore and Associates has prepared a quantity and cost breakdown for the “extra” work by address.  Resolution #2 made by Supervisor Matthew W. Quigg, seconded by Supervisor Tanya C. Bamford and adopted unanimously, approved the “extra” curb and sidewalk replacement work throughout the Township under the contract with Ettore Ventresca & Sons, Inc., accordance with the attached schedule at a cost of $53,040.

Assistant to the Township Manager Stacy Crandell reported that the Township was been notified by PA Department of Environmental Protection (PA DEP) that a business located in the Township was recently assessed a civil penalty of $56,548.88 for air pollution violations.  The company has agreed to pay the fine and has already paid the funds to PA DEP. 

Under the provisions of Act 57 of 2011 the Clean Air Fund Disbursements, the Township is eligible to receive funding in the amount of 25 percent of this civil penalty payment in the amount $14,137.22  which funds can be used to fund projects that eliminate or reduce air pollution or for parks, recreation, trail or open space projects. 

The Township inquired about using the funds for the Powerline Trail Connector- Phase 1 Project that will connect the 202 Parkway Trail to the Community Center.  The Township received a TAP Grant for $850,000 and the additional funding could assist in providing additional landscaping and fencing along the trail.  PA DEP  has concurred that this project would be a good use of the funds.  The Township has 180 days from the date of notification (October 2, 2018) to submit the funding proposal.  Resolution #3 made by Supervisor Tanya C. Bamford, seconded by Chairman Candyce Fluehr Chimera, and adopted unanimously, authorized the Township to submit the Powerline Trail Connector- Phase 1 Project for funding in the amount of $14,137.22 under the Act 57-2011 Clean Air Fund Disbursements program. 

 

Finance Director Ami Tarburton presented the 2019 Preliminary Budget.  Four public workshops were conducted by the Board and staff during the month of October.    Ms. Tarburton stated that the proposed Total Revenues for 2019 reflect a 1% increase over 2018.  General Fund Revenues consist of the real estate mileage remaining at 1.49 mills in 2019 and over 75 percent of residential property owners are participating in the Homestead Exclusion (currently at $30,000) which was implemented in 2003.  Total General Fund Expenditures for 2019 show a 1% increase over 2018.  Upon adoption of a preliminary budget by the Board, a notice must be advertised stating that the proposed budget is available for public inspection at the Township Building.  After the approved preliminary budget has been available for public inspection for twenty (20) days, the Board of Supervisors must adopt a final budget no later than December 31, 2018.  Resolution #4 made by Supervisor Tanya C. Bamford, seconded by Supervisor Matthew W. Quigg and adopted unanimously, adopted the 2019 Preliminary Budget for all funds and set Monday, December 17, 2018 after 8:00 p.m. in the Township Building as the date, time and place for the public meeting for consideration of adoption of the 2019 Final Budget.

Finance Director Ami Tarburton presented the 3rd Quarter 2018 Budget report.  Ms. Tarburton’s presentation summarized the operating results through September 30, 2018 and identified the significant activities in the fund balance, revenues and expenses.  Ms. Tarburton reported that overall the Township finances are in excellent condition, with the 3rd Quarter revenues and expenses tracking as expected in the 2018 Budget.

Finance Director Ami Tarburton reported throughout 2018, the Board has awarded multiple contracts for cutting dead and diseased Ash Trees throughout the Township, in the amount of $238K.  The next phase for tree removal is currently in the bid process and is estimated to cost approximately $180K, bringing the total projected expenditure in 2018 to $418K.  These expenditures have been necessary due to the damage created by the Emerald Ash Borer, an invasive forest insect from Asia, which has been responsible for the destruction of millions of ash trees throughout the eastern half of the U.S. and Canada.  Funding for these contracts was not originally included in the 2018 Budget due to the uncertain cost of the work.  A 2018 Budget Amendment is necessary to accurately reflect these expenditures in the 2018 Shade Tree Fund.  Resolution #5 made by Supervisor Tanya C. Bamford, seconded by Chairman Candyce Fluehr Chimera and adopted unanimously, approved the Budget Amendment to the Tree Fund Consulting Services Line Item 94-400-4312 by $418,000 with funding provided from the Shade Tree Fund surplus balance.   

A motion to approve the payment of bills was made by Chairman Candyce Fluehr Chimera, seconded by Supervisor Tanya C. Bamford and adopted unanimously, approving the payment of bills as submitted.

            There being no further business to come before the Board, the meeting adjourned at 8:35 p.m.