Montgomery Township, Pennsylvania

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09-11-2017 - Board of Supervisors Minutes

MINUTES OF MEETING

MONTGOMERY TOWNSHIP BOARD OF SUPERVISORS

SEPTEMBER 11, 2017

 

At 7:00 p.m.  Chairman Candyce Fluehr Chimera called to order an executive session.  In attendance were Vice Chairman Robert J. Birch, Supervisors Michael J. Fox, Jeffrey W. McDonnell and Richard E. Miniscalco. Also in attendance were Township Manager Lawrence Gregan, Township Solicitor Frank R. Bartle, Esquire and Director of Administration and Human Resources Ann Shade.

Chairman Candyce Fluehr Chimera called the action meeting to order at 8:00 p.m.  In attendance were Vice Chairman Robert J. Birch, Supervisors Michael J. Fox, Jeffrey W. McDonnell and Richard E. Miniscalco.  Also in attendance were Township Solicitor Frank R. Bartle, Esquire, Township Manager Lawrence Gregan, Police Chief Scott Bendig, Director of Finance Ami Tarburton, Director of Administration and Human Resources Ann Shade, Assistant to the Township Manager Stacy Crandell, Director of Planning Bruce Shoupe, Director of Public Works Kevin Costello, Director of Recreation and Community Center Floyd Shaffer, Director of Information Technology Richard Grier, Public Information Coordinator Kelsey Whalen and Recording Secretary Deborah Rivas.

Following the Pledge of Allegiance, Chairman Candyce Fluehr Chimera requested a moment of silence to remember those affected by the September 11th attacks sixteen years ago today.  Chairman Chimera also asked that we remember the family, friends and co-workers of David Smith, Public Works employee from Franconia Township who was killed last week while performing road work, and also to remember the residents of Texas, Florida, Georgia and South Carolina who are suffering through hurricanes Harvey and Irma.

Following the moment of silence, Chairman Candyce Fluehr Chimera called for public comment from the audience and there was none.    

Solicitor Frank R. Bartle, Esquire announced that the Board had met in an Executive Session prior to this meeting to discuss three personnel matters, each one involving a single employee.  The Board also discussed one matter of potential litigation, which is the ongoing Cutler Development matter.  Mr. Bartle stated that these matters are legitimate subjects of executive session pursuant to Pennsylvania’s Sunshine Law.

Chairman Candyce Fluehr Chimera made a motion to approve the minutes of the August 28, 2017 Board of Supervisors meeting, and Supervisor Michael J. Fox seconded the motion.  The minutes of the meeting were unanimously approved as submitted.

Township Manager Lawrence J. Gregan reported that 2017 is proving to be a disastrous year with massive hurricanes causing damage across a wide area of the Caribbean and the Southern United States.  The American Red Cross has been responding to these disaster areas to assist all of the people affected by these massive storms.  Montgomery Township Board of Supervisors wish to contribute to the American Red Cross Disaster Relief Fund in the amount of $1,500 in order to assist this organization in their efforts to help residents recover from the effects of these storms.  Resolution #1 made by Chairman Candyce Fluehr Chimera, seconded by Supervisor Michael J. Fox and adopted unanimously, approved the donation of $1,500 to the American Red Cross Disaster Relief Fund and extend our thoughts and prayers to all of the people affected by both of these storms. 

Chief of Police J. Scott Bendig announced that the Montgomery Township Police Department has successfully achieved its fifth consecutive (2004, 2007, 2011, 2014 and 2017) Accreditation Award under the Pennsylvania Chiefs of Police Association Pennsylvania Law Enforcement Accreditation Program.  Chief Bendig acknowledged and thanked Officer Brian Gerrard for handling the duties of Accreditation Manager for this process.  Chief Bendig introduced Upper Southampton Township Police Chief Ron MacPherson, who currently serves as a member of the Pennsylvania Law Enforcement Accreditation Commission (PLEAC).

Chief MacPherson stated that the Police Department’s officers should be commended for what they have done to receive this accreditation as it is no small undertaking and it is a lot of hard work to achieve.  This accreditation establishes that your officers can be assured that they are doing their job in the safest way possible, and to that end, everybody is a winner in this program.  Chief MacPherson said he was honored to present the Re-Accreditation plaque to Chief Bendig and the Montgomery Township Police Department.  Resolution #2, made by Supervisor Michael J. Fox, seconded by Supervisor Robert J. Birch and adopted unanimously, recognized and congratulated the Police Department on achieving the Re-Accreditation Award from PLEAC for the fifth consecutive time. 

Chief of Police Scott Bendig reported that Montgomery Township Highway Safety Officer David Dunlap has prepared a grant application to the Pennsylvania Department of Transportation on behalf of the Montgomery Township Regional DUI Enforcement Team.  The Team was established in 1993 to combat the serious problem of drivers operating vehicles while impaired due to alcohol or drugs and removing those drivers from the highways.  Montgomery Township serves as the administrator and the grant funds are used to support sobriety checkpoint operations and roving DUI patrols.  The grant amount requested is $50,000.00 and will provide funding for the purchase of equipment and payment of overtime for enforcement activities.  Resolution #3 made by Chairman Candyce Fluehr Chimera, seconded by Supervisor Robert J. Birch and adopted unanimously, approved the submission of the 2017/2018 DUI Grant on behalf of the Montgomery Township Regional DUI Enforcement Team in the amount of $50,000.00.

Chief of Police J. Scott Bendig reported that the Police Department participates in the Pennsylvania Aggressive Driving Enforcement/Education Grant Project and the Buckle-Up Enforcement Grant.  These grants are statewide initiatives dedicated to targeting aggressive driving locations and raising the seat belt usage level in Pennsylvania.  During the 2016/2017 grant period, the Police Department received $19,800.00 in funding to participate in these initiatives.  Eligibility for additional funding under these programs for the 2017/2018 grant period requires the execution of grant extension agreements.  Resolution #4 made by Chairman Candyce Fluehr Chimera, seconded by Supervisor Michael J. Fox and adopted unanimously, approved the execution of extension agreements for the Pennsylvania Aggressive Driving Enforcement/Education Grant Project and Buckle-Up Enforcement Grant.

Assistant to the Township Manager Stacy Crandell reported that staff has been working with Gilmore and Associates, Township Engineer, throughout the year to prepare the Notice of Intent (NOI) for the Township’s new NPDES MS4 Permit.  The new permit is required to be an Individual Permit due to the Township being located within a TMDL watershed.  In addition, in this year’s application, the Township was required to create a Pollution Reduction Plan (PRP) due to discharges from the MS4 to the Park Creek, Neshaminy Creek, Wissahickon Creek, Warrington Lake, Little Neshaminy Creek, West Branch Neshaminy Creek, and Trewellyn Creek watersheds, which have been listed as impaired for sediment, nutrients, pathogens, PCBs, organic enrichment/low D.O., and excessive algal growth.  This PRP is a supplement to the MS4 TMDL Strategy for Montgomery Township submitted in December 2015.  Jim Dougherty from Gilmore and Associates was present to answer any questions.  Resolution #5 made by Vice Chairman Robert J. Birch, seconded by Supervisor Richard Miniscalco and adopted unanimously, authorized the submittal of the Notice of Intent for the Township’s new NPDES MS4 Permit.

Matt Reimel, Athletic & Recreation Program Director and Mary Griffith-Alfarano, Chair of the Township Autumn Festival Committee presented an overview of the activities and timeline relative to the upcoming community special event scheduled for Saturday, October 7, 2017.  Autumn Festival 2017 will be held from noon to 5:00 p.m. in and around the Community and Recreation Center this year.  The Committee has received $12,150 in sponsorships from 19 organizations/businesses.  The event will have in excess of 70 vendors that represent various crafters, artists, businesses, services and community organizations.  Several highlights of the day long occasion include; a zip line, amusement rides, pony rides, Super Heroes appearances, petting zoo, pumpkin decorating, and scarecrow making.  Wristbands will be on sale and include unlimited amusement rides, one pumpkin to decorate, a zip line ride, a trampoline bounce and a scarecrow making session.  Handicap parking spaces will be located at the community center.  All other attendees will need to park offsite at one of the satellite parking lots which include Keystone Fellowship Church at 427 Stump Road and Penn Manufacturing Industries at 506 Stump Road.  Shuttles will be provided for attendees to transport them from the event to their vehicles.  In the event of inclement weather, a modified Autumn Festival will be held inside the community center from noon to 5:00 p.m. 

Director of Community Center and Recreation Floyd Shaffer reported that it has been the annual practice of the Board of Supervisors to assist in the financial underwriting of the Autumn Festival by transferring budgeted monies from the General fund to the Autumn Festival fund.  In 2017, the amount budgeted for transfer to the Autumn Festival fund is $7,000.  The transfer will support anticipated expenditures detailed in the 2017 operating budget in the amount of $28,500.  Resolution #6 made by Chairman Candyce Fluehr Chimera, seconded by Vice Chairman Robert J. Birch and adopted unanimously, approved the transfer of $7,000 from the General Fund to the Autumn Festival fund.

Director of Finance Ami Tarburton reported that each year the Board of Supervisors and Township staff participate in budget workshops to discuss and finalize plans for the coming year.  This year, the staff proposes the following dates for the budget workshops:  Tuesday, October 17, 2017, Wednesday, October 18, 2017, Wednesday, October 25, 2017, Thursday, October 26, 2017, and Wednesday, November 1, 2017, if needed.  Resolution #7 made by Supervisor Michael J. Fox, seconded by Supervisor Robert J. Birch and adopted unanimously, authorized the dates as referenced for the 2018 Budget workshops. 

Director of Planning and Zoning Bruce S. Shoupe reported that Evans Builders has requested the start of the 18 month maintenance period and an escrow release for the minor subdivision located at 1701 N. Line Street.  Resolution #8 made by Supervisor Michael J. Fox, seconded by Supervisor Robert J. Birch and adopted unanimously, authorized an escrow release in the amount of $6,911.10 and the start of the maintenance period beginning on September 11, 2017 as recommended by the Township Landscape Engineer for the minor subdivision of 1701 N. Line Street, LDS 680.  The Township would retain a Letter of Credit in the amount of $6,616.65 for the 18-month Maintenance Period Guaranty.  The release is contingent upon payment of all Township Consultant fees.

A motion to approve the payment of bills was made by Chairman Candyce Fluehr Chimera, seconded by Supervisor Michael J. Fox, and adopted unanimously, approving the payment of bills as submitted.

There being no further business to come before the Board, the meeting adjourned at 8:27 p.m.